Representatives of the below organisations participate as associated members of the Western Gateway STB Board, establishing a collaborative partnership and enabling a single co-ordinated conversation:

• Meetings are held in public via webcast although the public may be excluded from parts of meetings where a report contains confidential or exempt information where members’ debate may lead to disclosure of confidential or exempt information.
• At least five clear working days’ notice will be given, in writing, to each member of every ordinary meeting of the Board. This will include an agenda and accompanying reports relating to the business to be transacted at the meeting. Late items will only be considered in exceptional circumstances, with agreement of the Chair and in accordance with the Access to Information rules.
• Meetings are held quarterly with meeting arrangements including dates and times agreed by the lead authority (in consultation with the Constituent Authorities).
• Agendas, minutes and reports of the Western Gateway STB Board will be published online. The only exception to this relates to confidential or exempt information.
• Where required, extraordinary meetings can be held with the agreement of the Chair.